Department Website Semester Checklist
Update Key Information and Create Upcoming Events
Prepare for the new semester with this guide. Here, you'll find a series of tutorials to help you quickly change and confirm that essential, time-sensitive information is updated.
Phone Numbers
Ensure all phone numbers on your site are current, accurate, and formatted correctly (parentheses for area code, dash before the last four digits). Ask your web team for a list of all phone numbers to verify.
Emails
Make sure all email addresses reflect the correct department or employee names. Your web team can provide a list of all email addresses for verification.
Office Location
Campus construction or department moves may impact office locations—make updates wherever they appear (footer, contact pages, employee profiles, etc.). See more on adding location.
Hours
Confirm your department’s operational or office hours are accurate and easy to locate (footer, hours of operation page, etc.). Remember, Google, Alexa, and AI assistants often use your website for this info. See more on adding hours.
Contact Us/Employee Directory
Update employee tags for new hires and departures. Employee pages are automatically created via PeopleSoft/Workday but need manual detail updates. More guidance on Department Faculty or Staff Directory.
Events for the Semester
Create event pages for department events so they appear on the university-wide events calendar and myBYUH.
Keeping Your Website Current
Time-Sensitive Information
Remove or update any dated text (e.g., “Effective June 1, 2024” or prior events) to reflect upcoming information or mark it as TBD to keep your content current.
Policy, Process, and Procedure Updates
Review any policy/procedure content for changes. Update or remove outdated information to reflect current practices.
Frequently Asked Questions (FAQ)
Ensure FAQs are accurate and helpful. Remove obsolete entries and update wording where necessary.
Website Permissions
If someone on your content team has departed or changed roles, submit updates promptly to maintain a clean permissions system.